Support Specialist
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- Central Office
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- 1 day ago Post Date
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- 50 Total Views
This is a full-time, PFT role. The salary grade for this posting is 0024. The salary range is $47,178.00 to $72,063.00 Please note that the final salary will be determined by our Classification and Compensation team after reviewing the candidate's experience and considering our internal salary equity.
Title: Support Specialist
Department: Varies
Reports To: Administrative Superior
The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?
Job Summary
Provides financial and administrative support in the office. Work involves reviewing, processing and entering a wide assortment of invoices, performing fact finding and analytical research using a variety of information sources, and preparing statistical and narrative reports. Work additionally involves preparing Action Items, contracts, notifications of asbestos abatement and maintaining all necessary documentation.
Essential Functions
- Monitors expenditures and encumbrance documents for accuracy, completion and conformance to standards; prepares account reconciliations and reports to determine the propriety of expenditures; advises departmental personnel on the status.
- Monitors contracted services to ensure adherence to contractual requirements.
- Prepares, adjusts, maintains and reviews financial accounting records; records and reviews financial data relating to costs, expenditures and receivables and ensures that expenditures are charged to the appropriate budgets.
- Collects and compiles data for monthly budget meetings; assists in the budget preparation process and implementation.
- Develops notifications local and state notification of asbestos abatement after meeting with the AHERA Manager.
- Prepares purchase requisitions or assists operating staff in the preparation of such forms and ensures that office standards and procedures are adhered to; resolves requisition problems such as delivery delay and discrepancies in billings; monitors the flow of associated paperwork and information through the system; oversees the receipt of goods and merchandise; processes the necessary paperwork for vendor payments and serves as the office liaison for vendors with questions or problems.
- Maintains current inventory records of all office property and equipment; ensures that all office property is properly labeled and accounted for by maintaining a log of staff members responsible for specific equipment and supplies.
- Prepares payroll and monitors attendance of various employee classifications.
- Schedules yearly physicals for all District employees required to have an annual physical to comply with the Occupational Safety and Health Administration (OSHA) standards.
- Maintains and updates key reference documents and spreadsheets.
- Assists with training personnel as required.
- Performs related duties as required.
Minimum Requirements
- High school diploma or equivalent.
- Five years of full-time, paid clerical experience, three of which have been at an advanced or specialized level and have included maintaining and reviewing financial records and some data analysis.
Knowledge, Skills and Abilities
Demonstrated knowledge of:
- office practices and procedures.
- the methods and techniques used in financial record keeping.
- research methods and data analysis.
- arithmetic methods involving calculations.
- administrative practices, including budget preparation.
Demonstrated ability to:
- maintain necessary records and files, compile information and prepare reports.
- review and proofread information.
- understand and follow oral or written directions.
- use a personal computer.
- communicate effectively, both orally and in writing.
- establish and maintain effective working relationships.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Nondiscrimination
The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.
