Executive Secretary
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- Central Office
- 📅
- Dec 10, 2025 Post Date
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- 226 Total Views
Title: Executive Secretary
Department: Special Education and Diverse Learners
Reports To: Executive Director
This is a full-time 12-month, PFT represented position. The salary grade 2073 starts at $50,995 for new PFT members.
The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?
Job Summary
Provides clerical support to administrators at salary grade 4030 or 4031. Oversees all departmental clerical practices and procedures and performs varied clerical tasks which include typing, filing, scheduling and answering telephones. Assignments shall be temporary and shall not extend beyond the term of the incumbent administrator who requested the assignment.
Essential Functions
• Types all correspondence which may include confidential correspondence as well as reviews and prepares a variety of reports for the administrator.
• Establishes and maintains clerical procedures for the department.
• Prepares various forms including accounting and fiscal statements, records and vouchers from a copy, rough draft or dictating machine.
• Assembles statistical information for various reports.
• Answers telephones and personal inquiries which require knowledge of School District policies and procedures; routes visitors and calls; secures and releases routine information.
• Operates a personnel computer to perform word processing and other functions relative to assigned work.
• Posts and maintains records for personnel, payroll, equipment, pupils and other areas as needed.
• Prepares requisitions for and maintains records of supplies and equipment.
• Regulates and schedules the administrator’s appointments.
• Operates copy and fax machines.
Additional Functions
• May take dictation at conferences and Board of Education meetings.
• May train and oversee the work of clerical personnel in the department.
• May assist in the preparation of budget material.
Minimum Requirements
• High school diploma or equivalent.
• Three years of full-time, paid experience as an appointed Secretary in the District which has included using a personal computer to type correspondence, reports, and maintain records.
Knowledge, Skills and Abilities
Demonstrated knowledge of:
o office practices and procedures, and the operation and maintenance of standard office equipment.
o word processing functions on a personal computer.
o English language usage, spelling and grammar.
Demonstrated ability to:
o type from clear copy at a speed of not less than 55 net corrected words per minute.
o use a personal computer and word processing software effectively.
o perform varied arithmetic computations accurately and quickly.
o maintain clerical records and prepare report forms.
o train and oversee the activities of clerical personnel.
o communicate effectively, both orally and in writing.
o understand and carry out written and oral directions.
o establish and maintain effective working relationships.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Nondiscrimination
The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.
