Executive Assistant
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- Central Administration
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- Sep 06, 2024 Post Date
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- 187 Total Views
This is a full-time, Non-Represented role. The salary grade for this posting is 4024. The salary range is $57,390 to $77,284. Please note that the final salary will be determined by our Classification and Compensation team after reviewing the candidate's experience and considering our internal salary equity.
Title: Executive Assistant
Department: The Office of Leadership Development
Reports To: Chief Learning Officer
The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?
Job Summary:
Essential Functions:
• Coordinates all office functions and services.
• Responds to public inquiries on the telephone and in person; provides information on School District policies and procedures; researches various issues which may involve contacting internal and external sources; coordinates activities between functions/departments to facilitate problem resolution.
• Prepares draft agendas for meetings for review; disseminates agendas to meeting participants with appropriate backup materials.
• Handles all mail and correspondence for superior including confidential documents; prepares correspondence for signature of superior.
• Schedules appointments and meetings for superior; coordinates schedules with meeting participants and arranges accommodations.
• Prepares, maintains and updates system data and produces a variety of reports and financial statements.
• Prepares various forms including accounting and fiscal statements, records and vouchers.
• Performs incidental general office/secretarial duties such as, but not limited to, word processing, faxing and copying.
Other Functions:
• May train and/or supervise subordinate clerical/secretarial staff.
• May determine the need for and prepare requisitions for services such as maintenance, repair and supplies.
• May prepare slide and overhead projector presentation materials.
• May coordinate all travel arrangements, including hotel and automobile rental reservations.
Minimum Requirements:
• High school diploma or equivalent.
• Five years of full-time, paid, secretarial or administrative support experience which has included the use of a personal computer to maintain records and prepare correspondence, reports and spreadsheets.
Knowledge, Skills and Abilities:
Demonstrated knowledge of:
o office practices and procedures.
o word processing software applications.
o spreadsheet software applications.
Thorough knowledge of:
o the operation and maintenance of standard office equipment.
o English language usage, spelling, and grammar.
Ability to:
o type from a clear copy at a speed of not less than 60 net corrected words per minute.
o perform varied mathematical computation accurately and quickly.
o perform secretarial and clerical duties with speed and accuracy.
o follow written and verbal instructions.
o communicate effectively, both orally and in writing.
o establish and maintain effective working relationships.
Disclaimer:
Nondiscrimination:
