Coordinator, Office of Specialized Service (Extended School Year)

Title: Coordinator, Office of Specialized Service (Extended School Year)

Department:  Office of Diverse Learners

Reports To:  Administrative Superior

The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?

Job Summary

Coordinates the elements involved in providing an appropriate educational program for students with disabilities in curriculum and instruction in the least restrictive environment. Provides direct and ongoing leadership to District and school personnel through participation in consultation, collaboration, professional learning activities, staff evaluation/assessment process, and curriculum planning and development of specialized instructional strategies and programs.  Ensures that communication, functional academics and functional skills for daily living are merged with core standards.  Plans, organizes, and coordinates the deployment of specific related services resources (speech, hearing, vision) across school-based programs. Utilizes level of service and enrollment data to inform equitable deployment of resources.  Manages the delivery of related services by contracted providers and maintains data on contact delivery efficacy.  Establishes and maintains partnerships and linkages with external public and private organizations, governmental agencies and other stakeholders as well as serving as a liaison to both internal and external parties on a variety of issues.

This is a full-time, 12-month CASA represented role. The salary grade for this role is 0652, which starts at 90,333 for new CASA members.

Essential Functions

For All Specialties

• Oversees, coordinates, and monitors the activities and programs in the assigned area of specialization; monitors the implementation of new and existing programs and initiatives designed to address the needs of schools and students.

• Ensures adherence to any mandated guidelines governing activities in the assigned area.

• Acts in a consultative role for field and central office based staff; provides consultative services in the planning, development, and implementation of services.

• Identifies effective practices for delivery of services within the assigned areas of concentration.

• Ensures the implementation of programs and practices that support the goals and objectives of the District

• Stays abreast of current developments and trends within the different specialties.

• Participates in training and professional development opportunities offered by Pennsylvania Department of Education (PDE)/Bureau of Special Education (BSE) in order to develop train-the-trainer models.

• Serves in a liaison capacity; establishes and maintains partnerships with various public and private organizations, and governmental agencies; interacts and works collaboratively with other offices within the District as well as with external entities.

• Participates in the development of grant requests and proposals; implements and monitors grants pertaining to all areas of the Intermediate Unit (IU) Plan.

• Works collaboratively with other staff in the office.

• Provides support for and ensures compliance with the Individuals with Disabilities Act (IDEA) and PDE mandates such as, but not limited to training and data collection.

• Works collaboratively with personnel in other District offices to ensure the provision of training for both special and regular education teachers in the areas of curriculum and instruction, progress monitoring, compliance, and reading.

• Provides technical assistance in the areas of special education and compliance.

• Implements and evaluates training and professional development activities; provides training directly to staff members or through staff trainers.

• Assists the Executive Director with implementing the training and technical assistance areas of the IU Plan.

Additional Functions for the Extended School Year Specialty

• Coordinates planning for Extended School Year, including the preparation of publications for students, families, and staff; the identification of sites; collaboration and engagement of District staff and external partners as required; and, serves as the single point-of-contact for questions regarding Extended School Year programming.

• Oversees Extended School Year planning meetings, including scheduling, delegation of tasks, monitoring of the completion of deliverables, and troubleshooting as appropriate.

• Collaborates with the Office of Special Education and Diverse Learners leadership, as well as staff from the Office of Student Life and the Office of Professional Learning in order to coordinate the development of training programs and/or modules based in research validated approaches and best practices.

• Oversees the collection and review of requests for materials and supplies to be ordered; monitors order status, verifies deliveries, and ensures the entry of the receipt of materials and supplies in the District’s procurement system; coordinates collection of materials and supplies at the conclusion of Extended School Year program, including determining location(s) for storage and coordinating transport as needed.

• Assists in the development and implementation of program guidelines in response to federal, state, and local policies and procedures.

• Collaborates with school and District personnel to develop solutions to support student participation in Extended School Year programming.

• Collaborates with the Deputy of Specialized Services and other Office of Special Education and Diverse Learners staff to determine Extended School Year staffing needs; works with the Human Resources Administrator to articulate staffing needs to the Office of Talent.

• Collaborates with staff from the Office of Special Education and Diverse Learners, as well as the Office of Facilities Management and Services to ensure the timely transport and distribution of materials, supplies and equipment for Extended School Year; includes identification and management of vendors, and management of contracts, where required.

• Develops systems, processes, and procedures for the development of site schedules and class assignments by Office of Special Education and Diverse Learners staff and Assistant Principals assigned to Extended School Year program sites.

• Coordinates student information updates/changes with the Office of Transportation and the Office of Information Technology.