Payroll Technical Supervisor
- 📁
- Central Office
- 📅
- Jan 13, 2026 Post Date
- 📅
- 220 Total Views
Title: Payroll Technical Supervisor
Department: Financial Services
Reports To: Director, Payroll
The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?
Job Summary
Performs a variety of complex and specialized payroll-related tasks and functions. Oversees the work of a group of subordinate clerical employees as well as handles the most complex transactions. Audits payroll activities for compliance to internal and external policy and procedures. Provides training to assigned staff in areas of transactional processing. Serves as a technical expert in the department and provides guidance to office staff on multi-faceted payroll issues.
Essential Functions
• Oversees and supervises the termination and adjustment units; plans, coordinates, assigns and reviews the work of subordinate staff engaged in various payroll activities; monitors and evaluates customer complaints and maintains data which is used to evaluate and detect trends in the types of complaints being received; ensures that staff is responsive to all District personnel and that problems are resolved in a timely manner.
• Implements processes to ensure timely and accurate set-up of tax shelter annuities for termination payments.
• On a routine basis, conducts audits of biweekly payroll runs to ensure the accuracy of transaction such as, but not limited to, federal and state deductions and to prevent the need for complicated corrective actions.
• Conducts audits of work production and makes work assignments to staff; takes the necessary measures to ensure the accuracy and quality of work produced; monitors workflow to ensure timely completion of all activity.
• Verifies the accuracy of ACT 51 leave accruals and corrections.
• Produces and approves online manual checks.
• Receives and responds to correspondence and phone calls related to a variety of complex payroll issues and problems; evaluates complaints and issues and determines the most appropriate course of action; guides complaint resolution process to ensure that acceptable closing is achieved and that customer satisfaction is attained.
• Participates in the development of departmental priorities, work schedules and assignments; reviews the operations of the department to determine workflow and ensure that departmental resources are allocated appropriately for optimal productivity for termination and adjustment areas.
• Researches and conducts analyses of payroll transactions to ensure that employees have been compensated accurately for termination payments and retroactive adjustments; reviews the coding of pay and leave events to ensure that proper coding is used on payroll documents.
• Serves as the liaison with other School District offices; provides direction and assistance to offices on termination payments, adjustments and retroactive payments; coordinates and interfaces with other departments to resolve problems.
• Writes training and procedural documents; plans and conducts training for subordinate personnel.
• Assists with payroll processes for special projects.
Minimum Requirements
• Bachelor’s degree from an accredited college or university.
• Six years of full-time, paid experience working with complex payroll procedures in a large-scale computerized system, two years of which have included operational experience in the payroll processing areas of ADVANTAGE.
Knowledge, Skills and Abilities
• Demonstrated knowledge of:
o Adjustment and termination transaction processing in ADVANTAGE.
o Standard practices, methods and procedures applicable to large scale payroll processing operations.
o ADVANTAGE HR as it applies to payroll processing and the dynamics of the functional relationship.
o The various areas/departments within the District whose work processes interact with and/or impact the payroll function.
o INFOPAC reports.
o The automated termination pay process.
o Microsoft WORD, EXCEL and /or other software applications to create financial spreadsheets.
o ACT 51 transaction processes.
o Training practices and procedures.
o The current methods, processes and techniques utilized in the implementation of initiatives.
• Demonstrated ability to:
o Learn and use the Seagate Crystal Reports system.
o Document payroll procedures and practices.
o Demonstrate the use of exceptional interpersonal skills.
o Provide instructions in a clear and concise manner.
o Operate a personal computer.
o Oversee the work of administrative support staff.
o Review and proofread information.
o Effectively communicate, both orally and in writing.
o Establish and maintain effective working relationships.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Nondiscrimination
The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.
