Accounting Manager
- 📁
- Central Administration
- 📅
- Jul 15, 2024 Post Date
- 📅
- 766 Total Views
Title: Accounting Manager (General Accounting, Accounts Receivable, or Accounts Payable)
Department: Financial Services
Reports To: Comptroller
Salary Range: $67,273 - $87,219
For forward-thinking administrators and educators’ opportunities abound in the School District of Philadelphia. The School District of Philadelphia is committed to transforming the education opportunities it offers the city’s more than 203,000 school-aged children. The District seeks leaders who have a passion for working with schools, principals and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?
Job Summary
Oversees and participates in the review and preparation of complex fiscal transactions and financial reports and processes for General Accounting, Accounts Receivable or Accounts Payable. Directs the work activities of professional and paraprofessional accounting staff or accounts payable paraprofessional and clerical staff responsible for preparing a variety of accounting entries and financial reports and conducting financial analyses for the assigned area. Coordinates and prepares subsidiary and general ledger information and journal entries with business users as well as consolidated reporting as part of the monthly, quarterly and annual reporting process. Coordinates financial reporting as it relates to auditing, accounting and reporting. Serves as an expert on accounting or accounts payable matters related to the Enterprise Resource Planning (ERP) Finance system. Coordinates audit requests for applicable areas.
For accounts receivable, coordinates and prepares subsidiary and general ledger information and journal vouchers with business users as well as consolidated reporting as part of the daily and annual reporting process. Serves as an expert on accounting matters related to the sub-ledger system for accounts receivable. Evaluates the collectability of accounts receivable.
For general accounting, the accounting manager coordinates month-end close processes and reconciliations from all sub-ledgers to the general ledger. This position is responsible for coordinating the production of financial statements, managing financial data in the ERP Finance system, and utilizing their expertise to create comprehensive financial reports. Also, this position maintains the chart of account values, reporting hierarchies and third-party interfaces into the general ledger. The Accounting Manager will work closely with the Executive Director, General Accounting and collaborate with various departments to provide accurate financial information for decision-making.
For accounts payable, coordinates and prepares transactions, with internal and external business users, performs monthly and annual accounts payable close processes, and prepares reports and analyzes results to ensure processes and policies are being followed consistently
Essential Functions
All Specialties (General Accountingor Accounts Receivable or Accounts Payable)
· Manages key components and performs advanced work related to accounting and financial reporting functions; participates in the development and implementation of accounting policies and procedures; leads and implements key accounting projects.
· Assigns and reviews the work of senior accountants and/or accountants and/or paraprofessionals and/or clerical staff engaged in financial recording, analysis and reporting.
· Oversees and participates in the preparation of key financial data and accounting information essential to the District’s financial stability and controls or accounts receivable accounting information; or accounts payable and conducts financial analyses to evaluate financial results.
· Reviews the propriety of accounting entries or accounts receivable related entries; ensures compliance with generally accepted accounting principles and government accounting standards including fund and grant accounting.
· Serves as a technical expert as it relates to the general accounting or accounts receivable or accounts payable sub-ledger accounting of the ERP Finance system; validates data input and provides team leadership.
· Develops and establishes daily and/or monthly, quarterly and annual financial reporting processes for assigned area.
· Develops performance measurements and management reports; develops and leads process improvement projects for the assigned area.
· Works with IT systems staff to ensure accounting needs are met; works with internal and external auditors and outside vendors/suppliers or internal and external customers on complex accounting or accounts receivable or accounts payable matters; aids and provides direction to business operations on their accounting entries, data maintenance and accounting requirements.
· Uses financial spreadsheet programs (Excel, Access and Oracle Reporting Tools) to perform financial analyses and to prepare a variety of accounting reports and financial information as needed.
· Uses the District’s ERP Finance System and financial spreadsheet programs (Oracle ERP General Ledger, Accounts Receivable Module, Oracle Accounts Payable Module, Excel, and Access) to perform financial analyses and to prepare a variety of accounting reports and financial information as needed.
Minimum Requirements
· Bachelor’s degree from an accredited college or university in accounting or a related field.
· Five years of full-time, paid, professional accounting or auditing (General Accounting and Accounts Receivable specialty) or accounts payable experience (Accounts Payable Specialty) for a large public or private employer.
· Proven experience in accounting and financial management, auditing or accounts payable with at least 5 years of experience in a supervisory or managerial role for a large public or private employer.
· Experience in government or not for profit accounting is preferred but not required
· Expertise in Oracle Cloud Fusion or similar financial management systems, preferred but not required.
· At least three years of administrative or supervisory experience which included responsibilities for advanced financial analysis work, project management and the development and implementation of process improvement initiatives in related areas.
· Strong knowledge of General Accepted Accounting Principles (GAAP), budgeting, and financial analysis required and Government Accounting Standards Board (GASB) pronouncements preferred
· Excellent analytical, problem-solving, and communication skills.
· Ability to lead and develop a team, fostering a collaborative and results-oriented work environment.
· Strong attention to detail and the ability to manage multiple tasks effectively.
· Knowledge of the education sector and familiarity with the specific financial challenges of urban school districts is a plus.
· Proficiency in Microsoft Excel and financial software applications.
Note: A CPA or master’s degree in business administration or accounting from an accredited college or university may be substituted for one year of experience.
Knowledge, Skills and Abilities
All Specialties (General Accounting, Accounts Receivable or Accounts Payable)
Demonstrated knowledge of:
o The principles, practices and procedures of general and government accounting inclusive of governmental accounting, grant accounting or accounts receivable accounting or accounts payable accounting.
- The use of a wide variety of data processing systems and personal computer software, especially as they relate to accounting, financial analyses and reporting information.
- Advanced Excel skills.
- Oracle Finance Fusion Cloud-based ERP System experience preferred.
o Business process and work flow practices.
o Accounting and financial reporting systems experience in related areas using a personal computer and enterprise reporting financial system.
o Supervisory methods and techniques.
o Project management, system implementation and process improvement practices.
Ability to:
o Plan, schedule, oversee and review the work of professional and paraprofessional and clerical staff members.
o Oversee and coordinate the work of business users who provide input data.
o Analyze organizational and procedural problems and to make recommendations for improvements.
o Prepare advanced accounting entries and financial reports.
o Lead accounting and financial projects
o Serve as the liaison for audits of the District, when applicable.
o Participate in the development, modification and implementation of accounting policies and procedures.
o Effectively train and communicate new processes and procedures to accounting staff and other end users of the ERP finance system throughout the District.
o Communicate effectively, both verbally and in writing.
o Establish and maintain effective working relationships.
Additional Functions for the General Accounting Specialty
- Financial Statement Production: Coordinate the preparation of quarterly and annual financial statements in compliance with Generally Accepted Accounting Principles (GAAP) and relevant regulations.
- Oracle Cloud Fusion Expertise: Manage and maintain financial data in the Oracle Cloud Fusion system. Utilize the system to generate reports, analyze financial information, and ensure data accuracy.
- Financial Reporting: Generate detailed financial reports, budget analysis, and forecasts to assist senior management in making informed decisions.
- Data Analysis: Analyze financial data to identify trends, anomalies, and areas for improvement. Provide insights and recommendations to enhance financial efficiency.
- Audit Preparation: Prepare and support the external audit process by providing necessary financial documents and ensuring compliance with audit requirements.
- Budget Management: Collaborate with the Office of Management and Budget team to assist in the development, monitoring, and control of the school district's budget.
- Team Leadership: Lead and mentor a team of accountants, ensuring their professional development and productivity.
- Compliance: Ensure compliance with all federal, state, and local financial regulations and policies.
- Stakeholder Communication: Communicate financial results, findings, and recommendations to various stakeholders, including the PA Department of Education and district administrators.
- Advanced Accounting Entries: Prepare advanced accounting entries and financial reports and A-133 audit schedules for grants.
Additional Functions for the Accounts Payable Specialty
Advanced experience in performing and overseeing complex accounts payable functions and processing accounts payable transactions in an enterprise resource planning (ERP) system.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Nondiscrimination
The School District of Philadelphia provides to all persons equal access to all categories of employment in this District, regardless of race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin or handicap/disability, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.
