Accounting Clerk

Note:  This is a Philadelphia Federation of Teachers (PFT) Union position.  The first salary step for this role for 2023 is $33,560

For forward-thinking administrators and educators, opportunities abound in the School  District of Philadelphia. The School District of Philadelphia is committed to transforming  the education opportunities it offers the city’s more than 203,000 school-aged children.  The District seeks leaders who have a passion for working with schools, principals and  communities who are committed to ensuring all students achieve. Serving a population  as diverse as ours requires creativity, commitment and vision. Will you join us? 

Job Summary 

Processes and reviews invoices for payment in the School District’s accounts payable  unit of the central Accounting Services Division. Processes and verifies functions  necessary to insure accurate vendor payments. Pots financial data via a personal  computer. Communicates with vendors, school-based personnel and administrative  office personnel regarding the payment process. 

Essential Functions 

• Verifies invoices for payment by comparing them to contracts, purchase orders or  other payment authorization sources; insures that quantity, price and applicable  discounts are accurate.
• Researches all billing and payment problems; communicates with school-based and  administrative office personnel as well as vendors to resolve discrepancies. ∙ Posts data from invoices, receiving reports, and payment authorizations to the  mainframe computer; posts encumbrance transactions. 
• Maintains a record of paid invoices; performs a daily reconciliation of processed work. ∙ Evaluates invoices for applicable discounts and taxes; reviews petty cash and travel  expenditures for conformance with District policies and procedures. ∙ Maintains a vendor file database. 

Minimum Requirements 

• High school diploma or equivalent.
• Two years of full-time, paid, accounts payable experience in an automated  environment, one of which has involved the use of a personal computer and financial  spreadsheet applications 

Knowledge, Skills and Abilities  

Demonstrated knowledge of: 

o basic accounts payable practices and procedures as they pertain to an  automated accounting environment. 

o terminology applicable to the accounts payable industry.

o basic accounting and bookkeeping principles and practices. 

Demonstrated ability to: 

o make accurate mathematical computations. 

o operate a personal computer. 

o utilize financial spreadsheet software. 

o follow oral and written instructions accurately. 

o maintain records of work performed. 

o establish and maintain effective working relationships. 

Disclaimer 

The above statements are intended to describe the general nature and level of work  being performed by people assigned to this classification. They are not to be construed  as an exhaustive list of all responsibilities, duties, and skills required of personnel so  classified.  

Nondiscrimination 

The School District of Philadelphia provides to all persons equal access to all categories  of employment in this District, regardless of race, color, age, creed, religion, sex, sexual  orientation, ancestry, national origin or handicap/disability, gender identity, or genetic  information. Please refer to Board Policy 104 for further information regarding the  District's commitment to Nondiscrimination in Employment Practices.