Coordinator, Community Outreach and External Affairs, GEAR UP
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- Central Office
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- Apr 08, 2025 Post Date
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- 315 Total Views
This is a full-time, 12-month non-represented role. The salary grade is 4024, which ranges from 57,390 to 77,284 depending on experience.
The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?
Job Summary
This is administrative and managerial work in the assigned office. Participates in the coordination and facilitation of communication projects and initiatives. Facilitates on going communication, including internal District communication with District partners, stakeholders, as well as communication with families, community members, community leaders, and elected officials about key initiatives within the assigned office. Develops processes and programs to market, promote and advance the work of the assigned office through various communications and social media outlets.
Essential Functions
- Works with and monitors the activities of an interdepartmental team; ensures that goals are achieved relative to the opening of schools and that activities are executed in accordance with established timelines; facilitates the resolution of operational issues and provides support to the interdepartmental team.
- Maintains communication with a wide range of stakeholders and increases community awareness of the Capital Improvement Program through forums; develops and sustains communication with stakeholders; develops agreements with relevant community partners which are reviewed and approved by the appropriate District offices; conducts monthly meetings with community partners to review various phases of the project; develops and actively manages the communication and social media strategies for the multiyear Capital Improvement Program.
- Works with District personnel as well as external parties to oversee the design of floor plans, the development of the construction schedule; the determination of the budget, the attainment of capital funds to purchase furniture, computers and equipment; and the successful signature of lease agreements.
- Develops plans to involve and support School Planning Team community meetings on major capital projects; works in conjunction with Design Project Managers and Construction Project Managers to coordinate and schedule project meetings where applicable; assists management with the coordination of departmental activities and works with outreach members of the PSIT.
- Represents management at meetings with internal and external parties; provides information on capital programs, decisions and policies.
- Keeps abreast of current issues and changes in capital projects and District policies.
- Prepares oral presentations and writes reports to present findings of internal and external studies on District operations; explains results and their implications to various audiences.
- Develops materials, displays, and programs to promote District services, missions, goals, and enhance consistency and accuracy in those efforts.
- Serves as a member on teams evaluating Requests for Qualifications (RFQ) or Requests for Proposals (RFP) for professional services.
Minimum Requirements
- Bachelor’s degree program from an accredited college or university.
- Three years of full-time, paid, professional administrative support experience which has involved coordinating and monitoring activities pertinent to the development of schools and communities.
Knowledge, Skills and Abilities
Demonstrated knowledge of:
- the methods and techniques used in the effective planning and administration of short and long-term projects.
- administrative and budgetary practices and procedures.
- the current methods, processes and techniques utilized in the implementation of initiatives.
- the principles and practices of community organizing and advocacy.
- the methods and techniques used in effective program planning, design and administration.
- Web and multi-media technologies for use as communication tools.
- current social media tools, trends and techniques.
Demonstrated ability to:
- coordinate and organize meetings and community forums.
- interpret all relevant District, federal and state rules and regulations pertinent to the assigned office.
- access and coordinate community resources.
- maintain necessary records and files, and compile information in report form.
- process multiple tasks simultaneously and adhere to timelines.
- understand and follow verbal and/or written directions.
- interact with staff on all levels internal and external to the District.
- operate a personal computer.
- communicate effectively, both orally and in writing.
- establish and maintain effective working relationships.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Nondiscrimination
The School District of Philadelphia provides to all persons equal access to all categories of employment in this District, regardless of race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin or handicap/disability, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.
