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STEP: Clinical Coordinator (Eligibility Application)

Central Administration
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This is a full-time, non-represented role.  The salary grade for this position is 4026, with a salary range starting at $65,314. 

You are also welcome to join the STEP team during virtual information sessions, during which you can learn more about the impact our STEP team is making in our schools and to speak directly to the team!  Information on when those information sessions are happening can be found on our Hiring Events Page, linked here.


The STEP Project is a pilot partnership between the School District of Philadelphia, the City of Philadelphia, and Community Behavioral Health (CBH). The goal is to continue to improve the continuum of behavioral health services ranging from prevention and at-risk services to intensive treatment options for all Philadelphia public schools to best serve all students. Grounded in a population health and positive school climate approach, this strategy aims to ensure wellness for all youth and families by identifying drivers of behavioral issues early and connecting children and families to appropriate resources to result in reduced missed instructional time and prevent children going into crisis.  The Clinical Coordinator is part of a behavior/climate support team.  The Clinical Coordinator works to identify the needs of youth and families, helps navigate involvement in social support systems, provides referrals for behavioral health evaluation and treatment opportunities, is responsible for functions related to Medicaid compliance.  The Clinical Coordinator is an integral member of the STEP team with supervisory capacity over the other members of the STEP team.  The Clinical Coordinator is employed by Intermediate Unit (IU) 26.

Job Summary

Works in a supervisory capacity as part of the STEP behavior/climate team to ensure quality clinical services for all students in compliance with Medicaid regulations.  Works within the school's Mutli-Tiered System of Support framework to address the social and emotional  social service needs of students and families by addressing unmet physical, living situation, and behavioral health needs to help stabilize the child and family. Provides clinical as well as support services to students, families and school personnel to promote and support students' emotional wellness to bolster academic and social success. Serves as the link between the home, school and community. Acts as integral member of Tier 1 and Tier 2/3 and supervises the other members of the STEP team.   Provides behavior, social, emotional and academic intervention planning and referral services and access to resources to support students and families.  Follow all State Medicaid guidelines for quality of service and documentation purposes.

Essential Functions

As directed by the Office of Student Support Services and the Principal:

  • Ensures Medicaid/CBH compliant activities including but not limited to: clinical supervision of master's level staff on the STEP team, progress note documentation, clinical chart documentation and reviews.
  • Interviews and advises students and their families and through collaboration with the school- based team; makes an initial assessment of specific social and emotional needs;
  • develops a plan of action and implements it to successful completion.
  • Compiles documentation and provides updates and necessary items to CBH for purposes of Medicaid compliance and research and evaluation.
  • Supervises the members of the STEP team to ensure compliance with Medicaid and with CBH expectations
  • Supports with short-term individual and group therapy to identified students.
  • In response to student needs, provides consultation and coaching to staff around student needs.
  • Prepares reports and correspondence, documentation and maintenance of case files of students in compliance with Community Behavioral Health (CBH) and state Medicaid standards to support billing of clinical services.
  • Serves as a visible resource to at-risk students throughout the day.
  • Assists and supports with individual and school-wide crisis responses.
  • Assists with and supports social and emotional planning for students.
  • Works cooperatively with the School Counselor and assists with obtaining necessary supports for students.
  • Provides resources to families to support their children.
  • Develops and provides professional development to school based staff.

Additional Functions

  • May make home visits to encourage parents to provide support for students.

Minimum Requirements

  • Master's degree program from an accredited college or university in social work, social services, social work administration, counseling or a related field.
  • Four years of full-time, paid, professional experience providing clinical or social services to children and their families in an urban environment, three of which have been in a supervisory capacity and has included responsibility for performing Medicaid billable services.
  • One of the following Licenses:  

    • Valid Commonwealth of Pennsylvania license as a social worker.


    • Valid Commonwealth of Pennsylvania license as a clinical social worker.


    • Valid Commonwealth of Pennsylvania license as a professional counselor.


    • Valid Commonwealth of Pennsylvania license as a marriage and family therapist.
  • All work experience related to the position must be included on the resume.

Knowledge, Skills and Abilities

Demonstrated knowledge of:

  • the principles, practices and techniques of social work.
  • the principles of child development and growth.
  • the principles and methods of counseling, casework and group work.
  • the functions and resources of public and private social welfare and related agencies.
  • current social, economic, and health issues, especially as related to disadvantaged families.
  • school-based programs.
  • supervisory methods and techniques.
  • policies and practices related to clinical billing (e.g., Medicaid).

 Ability to:

  • establish and maintain effective working relationships with children, associates, teachers, parents, community groups and social services agencies.
  • analyze and interpret case records and recommend logical, sound courses of action.
  • maintain records, and prepare reports and related correspondence.
  • present ideas effectively, both orally and in writing.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

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