Minimum Requirements

•   Bachelor’s degree from an accredited college or university.

•   Four years of full-time, paid  professional experience which has included working with legal records and overseeing the records management and retention protocols, at least one of which have been in supervisory capacity.  

                                                                            OR                     

•   Any equivalent combination of training and experience determined to be acceptable by the Office of Talent. 

Knowledge, Skills and Abilities

 Demonstrated knowledge of: 

o   the practices and procedures for providing analysis, coordination, quality control and oversight for records retention activities. o best practices in records management. o state and local records management requirements. o the principles for maintaining the highest level of ethics, integrity and compliance. o navigating complicated processes.  o identifying and solving issues through effective planning, organization and application of critical thinking.

o   the methods and techniques of project management. o organizing large quantities of records and data.

o   creating reports on data trends. o the internet, Google suite of products, and Microsoft Office. 

o   accurate record keeping and managing important records.

Skill in: 

o   systematically managing records and information in all formats from creation or receipt through processing, distribution, organization, storage, and retrieval.

o   learning other software.

Ability to: 

o   work with diverse and interdisciplinary groups to implement change, improve compliance, reduce volume and duplication of data, and protect and preserve records.

o   organize, prioritize, and manage duties efficiently and within established timeframes. o exercise attention to detail and follow-up with multiple time sensitive tasks.  o maintain records and manage all archive records.

o   conduct records inventories. 

o   operate standard office equipment, including computers, scanners and records management applications.

o   be adaptable, flexible, dependable and accountable. o conduct interview of records custodians. o implement litigation holds. o communicate effectively, both verbally and in writing.

o   establish and maintain effective working relationships.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. 

Nondiscrimination

The School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.